Terms & Conditions

KCLMC is an accredited student society of the King's College London Students' Union (KCLSU). Official membership must be purchased via the KCLSU portal and reconciled with this platform:

Non-Transferability: All membership passes and QR credentials are strictly non-transferable and bound to your personal KCL Student ID. Sharing or allowing another individual to use your pass is grounds for immediate membership revocation.

All members, committee officers, and trip participants are bound by the KCLSU Student Code of Conduct and KCLMC Safe Space Policy:

• Zero Tolerance: Harassment, bullying, discrimination, sexual misconduct, and hazing of any kind will result in immediate suspension, expulsion, and escalation to KCL Student Conduct.
• Crag & Environmental Stewardship: We uphold the Leave No Trace ethic. Members must adhere to local access restrictions, respect crag closures, pack out all waste, and avoid damaging sandstone/limestone ecosystems.
• Equality & Disability Inclusion: We are committed to barrier-free access under the Equality Act 2010. Discrimination or harassment on grounds of disability, gender, race, or sexual orientation is strictly prohibited. For sensory or physical accommodations, refer to our Accessibility & Paraclimbing Policy.
• Substance Policy: Consumption of alcohol or recreational substances immediately before or during any climbing, belaying, or scrambling activity is strictly prohibited.

Club apparel (hoodies, fleeces, tees) is offered on a pre-order campaign basis to provide high-spec technical garments at cost price:

• Deposits & Cancellations: Deposits for external bunkhouses, cottage bookings, or transport hire are strictly non-refundable once committed to third-party vendors. If you can no longer attend, you may find an eligible substitute member subject to trip leader approval.
• Leader Discretion & Authority: Designated trip leaders, climbing guides, and safety officers hold absolute authority to modify routes, postpone climbs, or turn back any participant on grounds of weather, insufficient fitness, missing technical gear, or safety concerns.
• Weather & Force Majeure: British mountain weather is notoriously unpredictable. Meets will not be refunded solely due to wet weather; alternative wet-weather cragging or training itineraries will be provided.
• Safeguarding & Under-18 Members: In accordance with KCLSU Safeguarding and the Protection of Freedoms Act 2012, student members aged 16–17 must have a parent or legal guardian execute the official KCLSU Parental Consent Form before attending any overnight, residential, or multi-day mountain meet.

Club gear (ropes, helmets, belay devices, boulder pads, trad protection) is loaned under the following strict conditions:

• Borrowers must inspect all equipment before use and satisfy themselves of its sound physical condition.
• Any high-impact falls, rockfall strikes, chemical contamination, or drop damage must be reported immediately to the Gear Secretary so the item can be quarantined and retired.
• Borrowers are financially responsible for negligent loss or destruction of club equipment.